In this article:
- What is GDPR?
- How does GDPR affect Smile?
- How does GDPR affect you?
What is GDPR?
The General Data Protection Regulation, or GDPR, is an European Union regulation that comes into effect on May 25th, 2018. This regulation changes how companies collect, use, and process the personal data of European residents. To review the entire regulation, click here.
Smile is working hard to make sure we will comply with the GDPR when it takes effect. We have put together some detailed information about how the GDPR affects the Smile platform, and what we’re doing to prepare between now and May 25, 2018.
How does GDPR affect Smile?
The General Data Protection Regulation (GDPR) is a broad regulation that reshapes the landscape of data usage for companies that operate globally. We have extensively evaluated how GDPR affects our business. The good news is that the law does not require us to change the services we provide - it just changes how we provide those services.
The GDPR affects Smile in the following ways:
- It requires us to re-organize our privacy team, and to adequately document and keep records of certain privacy-related decisions made by us so that we are accountable for our privacy practices.
- To make sure that we and our merchants are able to honor the rights of European merchants and customers over their personal data.
- It requires us to make certain contractual commitments to our merchants, and requires us to get certain contractual commitments when we use a third-party subprocessor to provide our services.
What has Smile already done to prepare for GDPR?
Smile has been hard at work preparing for the GDPR in the following ways:
- We appointed a Data Protection Officer to oversee our GDPR implementation plan.
- We implemented a Data Protection Impact Assessment process, as required by the GDPR.
- We started to deliver GDPR-focused training to key teams and personnel, so that they are aware of the law’s requirements and can design our products and business plans with privacy in mind.
- We implemented a detailed procedure to deal with data subject access requests, deletion requests, and government access requests.
What's next in Smile's preparation for GDPR?
There is still more for us to do before May 25, 2018, and we are continuously re-evaluating our data protection program as new guidance and interpretations of GDPR are released. We are working on completing some of the following projects:
- We are creating informational materials about our data protection program for merchants who are looking to conduct due diligence and make sure that Smile can support their data protection needs.
- We are revising our Privacy Policies to include the disclosures required by the GDPR.
How does GDPR affect you?
All Smile users should consult with their legal professionals to understand their full scope of compliance obligations under the GDPR. As a general rule, if you are a store based out of the European Union, or have customers who live in the European Union, you will need to be GDPR compliant.
There are a few GDPR checklists out there that we recommend looking at. While they are not replacements for legal advice, they are a great resource to get you started:
What do you need to know when using Smile?
The data we process for your customers includes:
- Phone Number
- IP Address
- Date of Birth
- Transactional Data
- Account Creation Date
How do I remove customer data from Smile?
Under the GDPR, Data Subjects have the "right of erasure". This means they can request that their data be removed at any point. As Smile does not collect data and process your existing customer accounts, the customer data should be removed within your eCommerce platform.
If you are using Shopify or Bigcommerce, when you remove the customer from your eCommerce platform, their data will also be erased from Smile.
If you are using a custom integration, you will send a customer/deleted event through our API to have the customer removed. You will also need to ensure that no further data is sent to Smile regarding this customer.
Should a customer reach out to us directly, we will refer them back to you to evoke this right.
The fine print: This GDPR Guide is for informational purposes only. It is not legal advice. Please reach out to your legal counsel to receive tailored guidance on how the GDPR may impact your business.